Running An Effective Meeting

Overall effective meeting management can be accomplished when the project manager understands and is capable of effectively executing the following steps:

1. Properly Prepare for the Meeting
2. Select an Appropriate Location
3. Provide Food and Drink
4. Provide Necessary Materials
5. Establish Working Knowledge of Meeting Topic, Objectives, and Content
6. Keep the Meeting Less than an Hour
7. Ensure Everyone Gets and Completes Any Pre-Meeting Task
8. Help the Group Establish Ground Rules
9. Conduct Individual Introductions at Start of Meeting
10. Generate and Disseminate an Agenda Prior to the Meeting
11. Guide the Discussion without Forcing the Direction
12. Close the Meeting with a call for any Remaining Topics that need to be Addressed
13. Follow-Up the Meeting with Meeting Minutes that Include Action Items with Agreed Upon Deadlines

Borrowed From Effective Meeting Management by Mr. Stacey King MBA